2025-26 Ordering Information

Catalog Orders

Technology

The Cottonwood School provides all TK-12 students with a high-quality Chromebook supported by our expert tech team.

  • Your HST will work with you at the beginning of the school year to ensure your students have their school-provided device.

    For additional technology:

  • Review options by clicking on the Technology Catalog.
  • In Procurify, select from the catalog and order the device that would work best for your student.
  • After your order is processed, our Cottonwood Technology Team will reach out to schedule pick up of your selected device/s.
  • Tax & Shipping Bundle is not required when ordering Technology Items in the catalog.

Tech Accessories and Equipment – Amazon: Items such as headphones and printers can be ordered via Amazon Punchout. (These items are often available at the Lending Library.)

Curriculum Bundles

Cottonwood offers thoughtfully created, complete homeschool curriculum bundles designed specifically for homeschool families while covering standards for each grade-level subject. Samples are available to view at the Lending Library.

  • Select from the catalog and order the grade-level bundle for your student. You must include the email you would like to use for daily math video access.
  • Complete grade-level bundles are available at a discounted price.
  • Pacing guides and expert support provided
  • Tax & Shipping bundle is not required when ordering Curriculum Bundles because it’s already included.

**Interested in portions of Cottonwood selected curriculum bundles? Individual items may be ordered from our Preferred Vendors in Procurify.

Ordering Catalog Items

If you are using the Procurify website:

Step 1: Add New Order Request

Step 2: Complete Order Details

Step 2: Click Add from Catalog

Step 3: Click Items Tab

Step 4: Click on Desired Item from List

Step 5: Click Add Order Item

Step 6: Once Last Item Hast Been Added, Click Submit

If you are using the Procurify app:

Select: + REQUEST

Select: ORDER

Enter order details in “ORDER SUMMARY” box

Select: NEXT

Select: BROWSE CATALOG

Select: SELECT ITEM

Select: ADD TO CART

Select: ADD ORDER ITEM Once last item is added,

Select: SUBMIT YOUR ORDER

Catalog items already have tax & shipping included so you do not need to add that bundle on this type of order!

Product Orders (Instructional Materials)

Curriculum, Materials, & Supplies

  • Select from the Cottonwood Preferred Vendor list.
  • Order the curriculum, materials, or supplies needed to support your student’s learning plan.
  • Order from 1 vendor only for each individual order.
  • The Tax & Shipping bundle is required for ALL product orders regardless of whether it seems there is no shipping cost, the product is digital, or shipping is listed as free on the vendor’s website. When your order is processed the final total will be adjusted to reflect actual tax and shipping costs.

Preferred Vendors are businesses with whom we have an established relationship and method of payment, expediting our ordering process.

Annual Passes & Memberships

At the beginning of the year, you may purchase yearlong memberships. Now is the time to consider year-long planning for passes, memberships, and subscriptions that support your educational plan, goals, and areas of study. Examples might include a California History Museum or Poppy Pass.

  • Select from the Cottonwood Preferred Vendor list.
  • Include Tax & Shipping bundle even if you think it is not needed. When your order is processed the final total will be adjusted to reflect actual tax and shipping costs.
  • Subscriptions will begin on or after the first day of school.
  • All annual passes must be requested by October 3.
  • Packages vary greatly and families can work with their HSTs to determine the best fit for their educational needs.

*Schools are unable to purchase lifetime subscriptions.

Monthly Subscriptions

An example of a monthly subscription is KiwiCo subscription boxes. Subscriptions are often offered in 3-month, 6-month, 9-month, and 12-month durations.

  • Select from the Cottonwood Preferred Vendor list.
  • Order the shortest duration possible, as cancellations/refunds are not possible.
  • You can easily duplicate your order to request additional months if your student is enjoying the subscription.
  • Include Tax & Shipping bundle even if you think it is not needed. When your order is processed the final total will be adjusted to reflect actual tax and shipping costs.
  • Subscriptions will begin on or after the first day of school.

*Schools are unable to purchase lifetime subscriptions.

Daily Tickets

Tickets & Passes for Parent-Led Field Trips

Instructional funds may be used to purchase parent-led educational field trips, including chaperone tickets to attend trips and events with your students.

  • Select from the Cottonwood Preferred Vendor list.
  • Include Tax & Shipping bundle even if you think it is not needed. When your order is processed the final total will be adjusted to reflect actual tax and shipping costs.
  • Chaperone ratios apply: 1 chaperone ticket per 4 enrolled students, 2 chaperones per 5+ enrolled students. If a vendor or venue requires a different chaperone ratio, please reach out to your HST for guidance.
  • Use the Comments section of your order to include 2 alternate times/dates for tickets in case your first choice isn’t available.
  • Trips may begin 9/1 or later and locations must be in California or the South Lake Tahoe Region. If you are considering a field trip outside this area, please contact your HST for guidance.

Amazon Punchout

Please review the video below for directions on how to place an Amazon Punchout order. Alternatively, you can review these written directions here.

Important Amazon Punchout Tips

  • Ensure you are logged out of any personal Amazon accounts on your computer/device before logging into Procurify to place an Amazon Punchout Order
  • Maximum of 10 items per order – ensure all your items are Prime
  • Choose the Free Prime Delivery option
  • Tax and Shipping are not needed on Amazon Punchout orders
  • Amazon has an extensive offering of products, so please make sure to adhere to the ordering guidelines in the Parent Nest.

Directions for Adding the Tax and Shipping Bundle

All product orders require tax & shipping bundles to be added. Catalog items (Technology, Curriculum Bundles), Service Orders, and Amazon Punchout do not require this step.

After adding your items to the order:

  • Select “+ Add from Catalog”
  • Select the Bundles tab and select the Tax & Shipping bundle
  • Increase the quantity by 1 for every $50 order (ex. A $150 order would have a quantity of 3 for taxes). Please see the Estimated Taxes & Shipping Table
  • You do not need to change the quantity on the shipping line as $20 is applied to all orders.
  • Once this has been added you can submit your request for approval to your HST!
  • When your order is processed the final total will be adjusted in the funds balance to reflect actual tax and shipping costs.

Service Orders (with Cottonwood’s Community Partners)

Our Community Partners are valued vendors who offer services to our students, such as classes and enrichment activities like gymnastics, dance, music lessons, etc. Each Community Partner has been carefully vetted and onboarded and is visible in the drop-down menu in Procurify.

Two-step process to register your student for a service with a Community Partner:

  1. Parents register or sign up for classes directly with your selected Community Partner. The Cottonwood School does not register your student when you place the order.
  2. Placing an Order in Procurify
  • Select 1 Community Partner per order – select from the “Preferred Vendor” drop-down menu.
  • Service orders must include the vendor’s URL for the service requested or their class listing document, which can be found in the Community Partners Catalog.
  • Orders can only be for 1 month, 1 session, or 1 semester. Classes and lessons can be grouped (e.g., $200 for 6 classes or $45 per lesson as many lessons as needed).
  • Tax & Shipping bundles are not required for Service Orders.
  • A Service Voucher is a promise to pay and is therefore NON-revocable and NON-refundable.

Service Order Guidelines

    • Session/Semester Service Orders may begin on 8/15 or later.
      • Session/Semester classes are paid for as a one-time fee for a set duration.
      • Services that are for a month but do not start on the 1st are considered a session (e.g., gymnastics courses).
      • If the service is a semester-long class, it must match the vendor’s billing/registration format on their website.
    • Monthly Service Orders must begin on 9/1 or later.
      • Monthly classes or activities that are billed monthly (e.g., gymnastics, karate, etc.).
    • Services can be ordered up to 2 months in advance.
    • Families are responsible for registration, competition fees, uniforms, costumes, and clothing. Instructional Funds cannot be used for these items.

A Service Waiver of Liability (24-25 form) is included in your back-to-school forms. This must be completed before service orders can be processed.

  • The Service Voucher must be provided before services are rendered and cannot be applied retroactively. It is essential to plan accordingly and allow sufficient time for processing. If you do not allow ample time, we cannot guarantee that your order will be processed before the class begins.
  • Students may participate in Community Partner services up to 12 hours per week.
Community Partners

Important Ordering Tips

  • Your HST is your contact for any ordering questions. Our Business Department is not available to handle questions or issues individually.
  • The Tax & Shipping bundle is required for ALL product orders regardless of whether it seems there is no shipping cost, the product is digital, or shipping is listed as free on the vendor’s website. When your order is processed the final total will be adjusted to reflect actual tax and shipping costs.
  • Catalog items, Service Orders, and Amazon Punchout do not require the Tax & Shipping bundle.
  • When placing an order, please include in the Comments section any additional information that your HST or the Business Department would need to process your order.
  • Select only one vendor per order.
  • You must include links and all required information. Check and recheck before submitting your orders.
  • Can’t find the vendor in the Preferred Vendor List? Please know that some vendors do business under different names. If you do not see your vendor of choice, please search for the same product from a Preferred Vendor.
  • Do you have a vendor you would like to use for services, that is not a Community Partner? Encourage them to sign up and/or complete their onboarding – Become a Community Partner Link.
  • If your order is denied, you simply need to duplicate the order and make the needed corrections (unless it is an item that didn’t meet the guidelines). You do not need to re-enter the entire order. (See the “Duplicating Orders – 4 Quick Steps”. Amazon Punchout orders are not able to be duplicated.
  • All orders must be secular and not religious.

Stretch Instructional Funds with Cottonwood’s Free Resources

Lending Library
Utilize our Lending Library to maximize your budget. Take advantage of our wide range of homeschool curriculum, materials, and resources available for borrowing. This allows you to allocate your instructional funds to other purposes. Curriculum can be borrowed for the entire year, while other library items have a borrowing period of up to 3 months.

Ordering Online Clever Resources and Curriculum
Cottonwood provides access to many online programs through your student’s Clever Dashboard. These programs do not need to be ordered in Procurify. Please visit the Online Curriculum page in the Parent Hawks’ Nest to explore the wide variety of offerings.

TCS-Supported Comprehensive Curriculum
The description of each program will indicate how it is ordered and our school-negotiated pricing.

Supplementary Programs Included with Enrollment – Free to Cottonwood Students
The description of each program will indicate how it is added to your Clever dashboard

Local Shopping Events!

Before school starts, we host shopping events at A Brighter Child in Fair Oaks and Lakeshore Learning Center in Roseville where you can use your student enrichment funds to handpick curriculum and materials and take them home with you on the same night.