Field Trip Resources

The Community Team has pulled together a collection of resources for your use related to field trips and events.

• Help your students gain background knowledge before a trip or event.
• Extend the learning by diving deeper after a trip or event.
• Going on a similar trip or attending a similar event? Download and print these resources and the Field Trip Journal to enhance the educational experiences as you explore the world with your students!

Science Field Trip Resources

Language Arts Field Trip Resources

Social Studies Field Trip Resources

Community Field Trip Resources

Math Field Trip Resources

Everybody Belongs Field Trip Resources

How to Register for Field Trips and Events

WHO

• Each Field Trip will have a host. The host can be contacted directly by using the “Contact Event Organizer” button found at the bottom of each event listing. You can contact them with clarifying questions about events or cancellations.
  • Most trips are organized by your Community Connect and Family Liaison teams. We also have trips led by Everybody Belongs, SELF, and other departments.
• Field Trips and Events are for enrolled Cottonwood students and their chaperones. Our field trips are designed to enhance student learning while ensuring responsible stewardship of public funds, therefore, students must be in attendance on a field trip. Chaperones, siblings, and family members are not eligible to attend without the student. Some events will also allow for siblings and additional chaperones to participate. Each event will have that specific information included. Ticket types will help you know who can register. Contact the event host with questions.
• Make sure you are paying attention to age ranges. Some trips will have an age limit but most do not.
• Chaperones are required for ALL field trips and events (except select TEEN events). Each event must include a REQUIRED CHAPERONE ticket, but there is a limit to the number of this ticket type that may be purchased.
  • ONE Required Chaperone ticket can be selected for 1-4 enrolled Cottonwood students attending with each family.
  • TWO Required Chaperone tickets can be selected for 5+ enrolled Cottonwood students attending with each family. Unenrolled siblings do not count toward this ratio.
  • Some events will have an “Additional Adult Attendee” field. Please use this ticket type for ALL adults attending outside of Required Chaperone ratios. Failure to do so will result in the cancellation of your order.
• Chaperones must provide direct supervision without distractions at all times. Chaperones are not to leave the venue without their children for any amount of time.
• If someone other than the parent/guardian is providing supervision, parent/guardians will indicate this during registration checkout.

WHERE

• In the Parent Nest, please click on Events in the main menu >Field Trip Sign Up. Your login for the Cottonwood WeGo (event registration website) is the same as your Parent Nest Login. 
• All trips may also be viewed in The Parent Hawks’ Nest Event Calendar, Upcoming Events Spreadsheet, or Cottonwood WeGo (Our event registration website).
•  These all include links that will allow you to access each event sign-up.

WHEN

• Trips open for registration on the second Thursday of each month at 12:30 pm. Set an alarm to remind yourself, as some trips can fill up fast. You can preview upcoming trips on Cottonwood WeGo and see when they will open for registration.
• MOST field trips will only be offered during school hours (Monday – Friday, 9 am – 4:00 pm). Every event will have clear event times, as well as check-in times.

HOW

Each event will have its own sign-up. Find these in the:

• Upcoming Events Spreadsheet
• The Parent Hawks’ Nest Event Calendar
• Cottonwood WeGo event registration website
• Department-specific communication for field trips hosted by CVHS, RISE, Boost, TK Explorers, etc.

• Select your desired trip, and READ ALL DETAILS ABOUT YOUR TRIP.
• Register for the event. An order form will prompt you to select ticket types needed (i.e. Cottonwood student, Required Chaperones, or additional guests) as well as ask for additional information. Some events will require chaperones to register on the order form and claim a ticket (chaperone attendance is still required).
• If any information is unclear or looks incorrect, please contact the event host directly using the “Coordinator Information Section” in the Event Policies. The coordinator’s email is provided there for ease of contacting them.
• You can review your reservations at any time on Cottonwood WeGo.
• You will receive an email reminder with check-in details 1 week prior to the event and again 2 days prior.
• Mark the event in your personal calendar right away!
• NO REFUNDS WILL BE AVAILABLE AFTER REGISTRATION and tickets are non-transferable.

WHY

• Field Trips and Events are an enriching experience that can greatly add to your homeschooling life. These are entertaining, educational, and social events, all of which are important to the development of your student.
• To get the most out of your experience, access and print the field trip journal pages. Print the pages you like the most and that are most relevant to your trip and student.
• Let us do the work for you! Show up and reap the rewards of a well-planned event.
• If you see an event that lines up with something you are studying, take full advantage of that opportunity to enrich your student’s experience.

ADDITIONAL NOTES

• Consider your attendance carefully, as refunds are not available. If you are unable to attend for any reason, please notify the host as soon as you are able, even the same day as the event. No-shows with no contact prior to an event are noted and action may be taken for future event registrations.
• Cottonwood events with a cost can be paid for using your student’s instructional funds. Event tickets will indicate whether you’d like to pay with funds or out of pocket. Please select your preferred method.
  – If you pay with a student’s instructional funds, the amount will be removed from the fund balance 2 school days following registration. Please note the amount in your own personal records. It will not show as an itemized charge in Procurify, but your fund amount will reflect it.
• Make sure to budget accordingly! If you attempt to pay with instructional funds and have insufficient amounts to cover your order, your order will be canceled.
• Reminder e-mails will be sent out to all registrants after registration and before your event.
• A Vanco convenience fee will apply to all out-of-pocket ticket types.
• Consider working field trips into your educational plan for the year. Talk to your HST for ideas on how to make each experience educational as well as fun. You can even turn in LP samples based on field trip experiences!