These guidelines provide additional information to help The Cottonwood School better understand what educational items and services may or may not be approved. Please note: The Cottonwood School retains discretion to reject any request for educational items.
Procurify Requests Must Align with Student’s Course of Study:
The Cottonwood School shall only approve educational items and services that meet the following requirements:
- From approved vendors
- Support student’s personalized curriculum and educational plan
- Align with State standards
Educational Requirements:
Students must attend regular learning period meetings, turn in quality work samples as requested, and consistently complete daily attendance logs. If a student fails to meet these requirements, The Cottonwood School will not approve the student’s requests for educational items or services.
The Homeschool Teacher must ensure students access all necessary “core subject curriculum” – education items/services necessary for the student to complete his/her State standards-aligned course of study – before approving any other educational items and services.
The Cottonwood School Must Approve Educational Items and Services:
- Students will not receive educational items or services without The Cottonwood School’s approval.
- The Cottonwood School will issue a Purchase Order for approved services and activities. The Purchase Order must be received before students can participate in these educational services and activities.
- The Cottonwood School is responsible for purchasing approved educational items.
- Parents will not be reimbursed for any purchases of educational items and services made “out of pocket.”
Educational Quality Items and Services Limited to Student Need:
Homeschool Teachers will only approve educational items and services that are educational quality (e.g., not top of the line). Only basic items and services may be approved.
The Cottonwood School is unable to approve educational items or services beyond what is needed to meet a student’s learning objectives.
The Cottonwood School may approve requests for services that support a student’s course of study or educational plan; however, The Cottonwood School is not obligated to approve and pay for all requests.
Educational Items are The Cottonwood School Property and Must be Returned:
All materials purchased by The Cottonwood School are considered school property.
Once a student withdraws from The Cottonwood School, items must be returned to The Cottonwood School.
If the student transfers to another school that uses Procurify, parents must return the educational item unless otherwise directed by The Cottonwood School.
Once an item is no longer needed it should be returned.
“Consumable” items used during the course of the school year (e.g., crayons, paper, pencils, etc.) do not have to be returned to The Cottonwood School, unless the student withdraws from The Cottonwood School before the end of the school year. All items must be returned upon withdrawal.
Students must take reasonable care of educational items. Parents may be held responsible for paying for lost, stolen, or damaged educational items. Broken or damaged items should be returned to the school for evaluation.
All product order purchases are final. If purchased materials are no longer needed or wanted, items may be returned to The Cottonwood School, but refunds will not be provided.
No Dangerous Educational Items or Services:
The Cottonwood School will not approve dangerous educational items and services that expose students, teachers, or staff to unreasonable risk.
The Cottonwood School is unable to approve educational items that are too large or heavy to easily lift, transport, or store.
Educational Items and Services only for The Cottonwood School Students:
The Cottonwood School will only approve educational items and services for enrolled students (e.g., not siblings enrolled in other schools).
The Cottonwood School may approve parent educational workshops directly supporting a student’s course of study up to $350 per school year. Funds cannot be used to pay for college or continuing education credits.
Questions?
If parents have questions regarding purchasing guidelines, they should contact their Homeschool Teacher.
Examples of Educational Items The Cottonwood School May Approve:
- Educational curriculum, such as textbooks, workbooks, reading books, etc.
- Supplemental educational materials, such as microscopes, math manipulatives, calculators, etc.
- Basic school supplies, such as notebooks, pencils, and rulers
- Raw materials for learning basic skills, such as fabric, yarn, or crochet hooks
- Basic equipment to support learning goals, such as educational-quality technology such as computers, musical instruments, or sewing machines. Please note: Parents are responsible for overseeing students’ internet usage on The Cottonwood School educational technology.
- Educational quality classes or lessons through approved educational vendors
- Pre-approved educational technology and curriculum items
Examples of Prohibited Educational Items:
The Cottonwood School will not approve the following educational items and services:
- Educational products and services that are not aligned with student’s course of study
- Top-of-the-line educational items and services
- Educational items requested in excessive quantities
- Sectarian or denominational items
- Field trips to locations like amusement and water parks, trampoline parks, ziplining, etc.
- Family gym memberships and large, heavy, or excessive exercise equipment
- Personal items for students, such as backpacks, clothing, costumes, personal hygiene items, etc.
- Items that could cause injury, such as pesticides, model rocket engines, and other dangerous items (knives, fencing and archery equipment, etc.)
- Items usually used to furnish homes and yards, such as furniture, organizational supplies, kitchen equipment, household tools, plants, gardening tools, planter boxes, etc.
- Home and office equipment, televisions, mobile phones, etc.
- Hi-end office equipment like electronic die cutting machines, binding machines, etc.
- Arts and crafts items that are unrelated to a student’s course of study or educational plan, or are excessive, appear intended for sale or personal gifts
- Toys
- DNA kits (Grades 7-12 for student only ok with lesson plan)
- Live animals and animal supplies, such as bees, chicks, egg incubators, fish, jellyfish, etc.
- Parts, software, or hardware for educational items not owned by The Cottonwood School.
- Video game hardware or software (The Cottonwood School may approve certain educational technology and software).
- Registration, performance, or competition fees for extracurricular activities
- Out-of-state field trips (excluding Nevada)
- Travel, lodging, or food